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Ontario Colleges Athletic Association
Privacy Policy 1. Commitment to Protecting Personal Information The Ontario Colleges Athletic Association (OCAA) is committed to protecting the privacy of the student-athletes and others who participate in its events and use its services. This Personal Information Protection Policy (the “Policy”) describes the policies and practices of the Ontario Colleges Athletic Association with respect to the collection, use and disclosure of personal information. The Policy may be updated from time to time, with updates approved by the OCAA Executive to reflect developments in practices, new technology or the law. 2. Personal Information For the purposes of this Policy, personal information is any information that can be used to distinguish, identify or contact a specific individual. Personal information includes, for example, name, date of birth, home address, telephone number, email address, health and medical information, or interests of an individual. Personal information does not include the name, position or business address or telephone number of an employee of an organization. This Policy applies to personal information of student-athletes, donors and other individuals who have expressed an interest in the Ontario Colleges Athletic Association or have participated in an event sponsored or organized by the Ontario Colleges Athletic Association. The personal information that the OCAA generally collects and uses includes: name, address, telephone number, e-mail address, banking or credit card information (card number, type and expiry date). From student-athletes, the Ontario Colleges Athletic Association also collects information related to the student-athlete's involvement with the OCAA, such as their date of birth, weight, height, citizenship, health and medical information, academic information (including transcripts), statistical information, awards, athletic history and the student-athlete's photograph. 3. Accountability The Ontario Colleges Athletic Association is responsible for all personal information under its custody or control, including information that it may transfer to a third party for processing. The Past President of the OCAA has been appointed as Privacy Officer for the Ontario Colleges Athletic Association. The Privacy Officer may delegate day-to-day responsibility for administration of this Policy to other employees at the Central Office or OCAA Executive but the Privacy Officer remains accountable for the Ontario Colleges Athletic Association handling of personal information. 4. Information Received from Other Sources The Ontario Colleges Athletic Association receives personal information from OCAA members who collect that information from student-athletes who wish to participate in sporting events, programs, meetings, conferences, workshops, seminars or other events organized or sponsored by the OCAA (hereinafter “OCAA Sport events”). When the Ontario Colleges Athletic Association does so, we ask the organization to provide only personal information of individuals who have consented to the sharing of their information. PERSONAL INFORMATION 1. Student-athletes participating in OCAA Sport events. The Ontario Colleges Athletic Association collects and uses personal information of student-athletes participating in OCAA Sport sanctioned events for the following purposes: • to ensure compliance with OCAA Sport regulations, including Sport Eligibility and Drug Education & Control Regulations; • to process registration with OCAA and for specific CCAA Sport sanctioned Events; • to carry out the organization and administration of OCAA Sport Events; • to advise student-athletes about OCAA Sport Events and other events of reputable organizations that may be of interest to them; • to honour student-athletes for athletic and academic excellence through special awards and student-athlete profiles; • to provide the names of attendees of OCAA Sport Events to all organizations who participate in an OCAA Sport event. • to invite student-athletes to future OCAA Sport Events that are likely to be of interest to them. ie OCAA Hall of Fame DISCLOSURE OF PERSONAL INFORMATION 1. Canadian Interuniversity Sport discloses personal information of a student-athlete in the following circumstances: • For the purposes of administering its Doping Control Program, the Ontario Colleges Athletic Association and its members disclose personal information of student-athletes to the Canadian Centre for Ethics in Sport. Student-athletes wishing to participate in Canadian Colleges Athletic Association sporting events or competitions cannot withdraw their consent to such a disclosure. If a student-athlete withdraws his or her consent to such a disclosure, the OCAA cannot determine the student-athlete's eligibility and therefore the student-athlete cannot participate in the sporting event or competition. • The Ontario Colleges Athletic Association occasionally discloses the name, photograph, academic institution, program and year of study, sport(s), athletic and academic accomplishments and interests, and career information of student-athletes to the media and the general public (via OCAA website and other OCAA publications) for the purpose of honouring student-athletes for athletic and academic excellence through awards and other honours. • The OCAA occasionally publishes, for each OCAA Championship sporting event, programs in which are listed the names, sporting event, college, hometown, date of birth, height, weight and other personal statistics of student-athletes, as well as the date and time of the event in which he or she is participating. Other than as outlined here, and as permitted or required by law, the OCAA does not disclose personal information of student-athletes or of any other individual who has expressed an interest in the OCAA or has participated in an event sponsored or organized by the OCAA, unless it has that person's consent or consent completed at each member institution. WEBSITE The Ontario Colleges Athletic Association provides information and some services via its website. By using the OCAA website, users agree that information may be collected, used and disclosed in accordance with this Policy. 1. Non-Personal Information As is typical with many websites, the Site automatically collects certain non-personal information regarding website users, such as the date and time a user linked to the website. The website also collects non-personal data which is used for system administration purposes and to update the Site. 2. Links The website contains links to other third party websites, such as those of other sport associations, federations or sponsors. These links are provided for the convenience of users. The OCAA has no responsibility or liability for or control over those websites or their collection, use and disclosure of personal information. ACCESS An individual may request access to the personal information held about him or her at any time by contacting the OCAA Central Office at 1-416-426-7042The OCAA will endeavour to respond to any such request as quickly as possible and, in any event, within the legally required time periods. Subject to certain exceptions and limitations prescribed by law, an individual will be given access to any personal information Canadian Interuniversity Sport holds about the individual. Canadian Interuniversity Sport will correct or amend personal information that is shown to be incomplete or inaccurate. For more information For further information about this Policy or the practices of the OCAA related to personal information, please contact the OCAA Central Office at 1-416-426-7042. | |||||||||||||||||||||||||||||||||||||||||
 ©2008 OCAA, ALL RIGHTS
RESERVED - Privacy Policy |
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